Course Validation Project

This page includes comprehensive information about the University-wide course validation project facilitated by the Office of the Senate.


Memo to Deans, Unit Heads, and Faculty Curriculum Committee Chairs

The purpose of this 4 August 2022 memo is to build awareness around changes to pre-requisites, co-requisites, course equivalencies, and course restrictions, as well as the process for submitting curriculum changes for these elements, in advance of Workday Student go-live. Please see here.



For UBC Okanagan, please see here.
For UBC Vancouver, please see here.


Guidance Notes

How do units know which pre-requisites are enforced (commonly referred to as hard checked)?

The Office of the Senate can provide this data upon request from Faculty/School Curriculum Committee Chairs. A few disclaimers:

  1. The hard vs. soft check determination is made by units (and likely entered by T-Reps) when course sections are created. It is not part of the Senate course creation process.
  2. This determination can vary section to section and session to session.
  3. The data indicates whether hard checks were turned on or not for each primary section of every course during the Winter Session over the last 5 years. Since there are often multiple offerings of a course in the same session, the flag is shown as on if it was on for any of them.

Please contact either or if you would like to receive this data.

What is the relationship between equivalent courses and credit exclusion statements and how do units provide direction in the spreadsheets?

Credit exclusion statements (ex. “Credit will only be granted for only one of X or Y”) unto themselves are NOT included in this project EXCEPT where there is a direct relationship to a course equivalency. Credit exclusions apply when courses have content that overlaps to the extent that a student should not receive credit for both courses. Credit exclusion statements usually appear in course descriptions but may also appear in pre-requisites notes.

As a reminder, in Workday Student, equivalent courses are used interchangeably: 1. in academic requirements; 2. to fulfill pre-requisites and co-requisites; 3. for grade replacement based on the course repeat policy of the student’s primary program of study. This means that a course cannot belong to multiple course equivalency groups. So, if Course A = Course B, and Course B = Course C, then Course A must also = Course C. This also means equivalencies must be bilateral agreements. If Course A = Course B then Course B = Course A.

Considering how equivalency will function in Workday Student, courses may no longer meet the definition provided above yet the course content still overlaps to the extent that a credit exclusion statement should apply. In such cases where units choose to Remove equivalency in the spreadsheet but would like to either ADD or RETAIN (should one already appear) a credit exclusion statement, please provide that direction in the Comments field.

  • OUTCOME: Equivalencies removed and no longer appear on the course in the Academic Calendar. “Credit will only be granted for only one of X or Y” will be added to or retained in the course description.


Current and Future State Systems Overview Slides

For a copy of the slides presented at the 6 October 2022 course validation meeting, please see here.


Course Validation Meeting Q&As

For a copy of the Q&A slides from the 6 October 2022 course validation meeting, please see here.

For a copy of the Q&A slides from the 12 December 2022 course validation meeting, please see here.


Course Validation Meeting Recordings

For a copy of the Zoom recording of the 6 October 202212 December 2022 or 6 February 2023 course validation meetings, please contact either or



Deadline for submission to the Office of the Senate is no later than 15 March 2023.



Please direct questions to:

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