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Senate Standing Committees

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Academic Building and Resources Committee
Academic Policy Committee
Admissions and Awards Committee
Agenda Committee
Appeals of Standing and Discipline Committee
Curriculum Committee
Learning and Research Committee
Nominating Committee

Academic Building and Resources Committee

Responsible for recommending the following to Senate:

  • An annual report outlining the work of the Committee and the physical and budget resources available for the development and maintenance of the campus.

Delegated authority over the following by Senate:

  • Reviewing, raising issues, and monitoring the implementation of the Campus Master Plan;
  • Recommending priorities on new academic buildings with consideration for the needs of academic and non-academic buildings, balance between type of teaching spaces, and relationship to physical plant and planning; and
  • Reviewing and raising issues regarding the impact of every development, whether building or landscape, on the total teaching and academic resource.

Composition:The membership of this committee shall be the same as the membership of the Okanagan Sub-Committee of the Budget Committee of the Council of Senates.

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Academic Policy Committee

Responsible for recommending the following to Senate:

  • Significant matters of academic policy and general academic regulations, if such matters are not explicitly covered by the terms of reference of another committee of Senate; and
  • Proposals for the organization or re-organization of academic units.

Composition:

Elected from Senate

  • Faculty Members or Deans (6)
  • Students (3)

Ex Officio

  • Chancellor
  • President, or in his or her absence, the Deputy Vice-Chancellor
  • Provost, or in his or her absence, the Associate Provost
  • Registrar or designate (non-voting)

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Admissions and Awards Committee

Responsible for recommending the following to Senate:

  • Admission and transfer policies;
  • Campus, Faculty, degree program, and yearly enrolment targets for new and continuing students; and
  • Awards policy and approval.

Delegated authority over the following by Senate:

  • Appeals of Admissions/Readmissions decisions (decisions made on appeals brought before the Committee are reported to Senate for information on an annual basis);
  • Approval of student exchange agreements with other institutions for Okanagan campus;
  • Appeals of transfer credit decisions; and
  • Consideration of applications for admission and transfer that are not clearly resolvable under the policies governing admission.
  • To approve non-substantive or editorial changes to existing admission requirements (approved by Senate January 2016)

Composition:

Elected from Senate

  • Faculty Members or Deans (4)
  • Students (2)
  • Convocation (1)

Ex Officio

  • Chancellor
  • President, or in his or her absence, the Deputy Vice-Chancellor
  • Provost, or in his or her absence, the Associate Provost (not a member when considering appeals)
  • One Dean  (or their designated representative) from each Faculty; Deans or designates will recuse themselves from the hearing of student appeals if the decision under appeal is from their own faculty;
  • Dean of the College of Graduate Studies or his/her designated representative
  • Registrar or designate (non-voting)

Quorum: 6 voting members, except when hearing appeals, where 3 voting members shall constitute a quorum.

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Agenda Committee

Responsible for recommending the following to Senate:

  • An agenda for Senate meetings, including time limits for debates for any item on a Senate agenda except the consideration of the agenda itself;
  • Rules and Procedures of Senate; and
  • Matters relating to the Council of Senates if not under the terms of reference of another committee of Senate.

Composition:

Elected from Senate

  • Students (2)

Ex Officio

  • Chancellor
  • President, or in his or her absence, the Deputy Vice-Chancellor
  • Vice-Chair of Senate
  • Chairs of all other standing committees of Senate
  • Registrar or designate (non-voting)

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Appeals of Standing and Discipline Committee

Delegated authority over the following by Senate:

  • Appeals of decisions of the President on student discipline;
  • Appeals of final decisions of Faculties on academic standing; and
  • Appeals of final decisions of Faculties on promotion/advancement.

Composition:

Elected from Senate

  • Faculty Members (5)
  • Students (3)
  • Convocation (1)

Ex Officio

  • Registrar or designate (non-voting)

Quorum: 3 voting members, at least one of whom must be a faculty member, and one of whom must be a student.

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Curriculum Committee

Responsible for recommending the following to Senate:

  • Creation of new or changes to degrees, programs, courses, faculty requirements, and any associated policies;
  • Discontinuation of degrees, diplomas, certificates, and programs; and
  • Materials presented on credentials (including degree, diploma, and certificate parchments, and students' transcripts of academic record).

Delegated authority over the following by Senate:

  • Approval of minor changes to existing degree, diploma, certificate, program, faculty, and course requirements;
  • Approval of minor changes to existing credentials;
  • Additions and deletions of, and changes to, transcript notations; and discontinuation of courses.

Composition:

Elected from Senate

  • Faculty Members or Deans (5)
  • Students (2)

Ex Officio

  • Chancellor
  • President, or in his or her absence, the Deputy Vice-Chancellor
  • Provost, or in his or her absence, the Associate Provost
  • Faculty Curriculum Chairs (1 per Faculty)
  • Graduate Studies Representative (faculty member)
  • Registrar or designate (non-voting)

Co-opted (as approved by Senate)

  • One graduate student

Quorum: 7 voting members

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Learning and Research Committee

Responsible for recommending the following to Senate:

  • Matters relating to the learning and research environment, including – but not limited to – the Strategic Research Plan, the Academic Plan, and strategic learning initiatives;
  • The granting of honorary degrees and emeritus status, and any associated policies;
  • Matters relating to Meetings of the Convocation and tributes;
  • Matters relating to international programs and initiatives; and
  • Matters relating to the management and conduct of the Library.

Composition:

Elected from Senate

  • Faculty Members or Deans (5)
  • Students (2)
  • Graduate Student (1)
  • Convocation (1)

Ex Officio

  • Chancellor
  • President
  • Deputy Vice-Chancellor
  • Provost and Vice-Principal, Academic, or in his or her absence, the Associate Provost
  • Dean of the College of Graduate Studies
  • Vice-Principal, Research
  • Associate Vice-President Students (non-voting; does not participate when considering matters relating to honorary degrees or emeritus status)
  • Chief Librarian, Okanagan Campus (non-voting; does not participate when considering matters relating to honorary degrees or emeritus status)
  • Director, Centre for Teaching and Learning (voting)
  • Director of Ceremonies (non-voting; only participates when considering matters related to honorary degrees)
  • Registrar or designate (non-voting)

Quorum: Quorum for committees of the Senate shall be as set in their terms of reference. In the event a quorum is not so set, quorum shall be 50% of the voting members of such a committee.

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Nominating Committee

Responsible for recommending the following to Senate:

  • Committee Terms of Reference;
  • Establishment of standing and ad-hoc committees of Senate;
  • The elected membership of Senate committees and other bodies with Senators as elected or appointed members;
  • Academic Administrative Appointment policies; and
  • The composition of Senate.

Composition:

Elected from Senate

  • Senators (non-student) (5)
  • Students (2)

Ex Officio

  • Chancellor
  • President
  • Registrar or designate (non-voting)

Quorum:  Quorum for committees of the Senate shall be as set in their terms of reference. In the event a quorum is not so set, quorum shall be 50% of the voting members of such a committee.

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