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Policy Abstracts

Preamble

The policies of Senate are found in three places: here among these abstracts; in the Academic Calendar; and, in the record of the minutes of Senate meetings.  A project has been undertaken to codify policies according to a consistent template.  Where the policies below are numbered, these policies have been codified.  Other policies are included here for quick reference.  The list presented is by no means exhaustive.  Should you have any questions concerning Senate policies, please contact the Office of the Senate at vancouver.senate@ubc.ca.

The policies of the Board of Governors can be found here.

Category Title Policy Number Effective Date
Academic Policy Definition of Full-Time Status for Undergraduate Students 15 April 1998
System-Wide Academic Policy Development 22 March 2006
Graduate Student Leaves of Absence V-302 Discontinued and replaced by V-302.5
Graduate Student Leaves of Absence V-302.5 1 September 2024
Graduate Student Parental Accommodation V-303 2 January 2013
Academic Concession V-135 1 September 2020
Labour Disruption Policy 22 November 2019
Academic Accommodation for all Students’ Religious Observances and for the Cultural Observances of First Nations, Métis, and Inuit Students Note: J-136 succeeds UBC Policy 65: Religious Holidays to provide accommodations for students in these circumstances. J-136 1 September 2020
Fee-Based Digital Learning Tools Used for Assessment V-131 1 September 2023
Administration and Personnel Format, Development, and Administration of Senate Policies V-1 01 January 2010
Emeritus Status V-250.2 16  December 2015
Faculty Retirement and Post-Retirement Policy (Draft) 22 January 2003
Student Evaluation of Teaching 16 May 2007
Third Party Recruiting Guidelines Replaced by J-55
Admissions Admission Based on Interim Grades for Applicants following Canadian Extra-Provincial Curricula J-51 Discontinued and replaced by J-51.1
Admission Based on Interim Grades for Applicants following Canadian Extra-Provincial Curricula J-51.1 16 May 2018
Admission Based on Interim Grades for Applicants following Canadian Extra-Provincial Curricula J-51 2 March 2011
Admission for Secondary School Applicants following the BC/Yukon Curriculum J-52 Discontinued and replaced by J-52.1
Admission for Secondary School Applicants following the BC Yukon Curriculum J-52.1 Discontinued and replaced by J-52.2
Admission for Secondary School Applicants following the BC/Yukon Curriculum J-52.1 Discontinued and replaced by J-52.2
Admission for Secondary School Applicants following the BC/Yukon Curriculum J-52.2 16 May 2018
Course-Specific Minima for Secondary School Applicants J-53 Discontinued and replaced by J-53.1
Course-Specific Minima for Secondary School Applicants J-53.1 16 May 2018
Admission for British Columbia Youth in Care  J-54 17 February 2016
Third-Party Recruitment Agreements J-55 27 October 2016
Admission for Secondary School Applicants following the BC/Yukon Curriculum V-52 Discontinued and replaced by J-52
Prior Learning Assessment 23 February 2000
Awards Student Awards V-200 Discontinued and replaced by V-200.1
Student Awards V-200.1 Discontinued and replaced by V-200.2
Student Awards V-200.2 1 September 2019
Degrees, Programs, and Courses Approval of Certificate Programs Discontinued and replaced by V-128
Co-operative Education Programs 19 May 2004
Degree Names and Parchments Discontinued and replaced by J-126
Evaluation of Joint Degree Proposals 1 April 2000
Naming of Master’s Degrees Discontinued and replaced by J-126
Professional Conduct for Social Work Students 19 April 2006
Writing and Communication Skills 16 April 2008
Degree, Diploma, and Certificate Names and Parchments J-126 1 April 2025
Diploma Programs V-127 1 September 2023
Academic-Credit Certificate Programs V-128 1 September 2023
Non-Credit Credentials V-129 1 September 2023
Content and Distribution of Course Syllabi V-130 16 January 2019
Examinations Student Conduct during Examinations J-101 1 September 2012
Examination Hardships and Clashes V-102 1 September 2021
Term and Formal Examination Scheduling V-125 1 September 2020
Sudden Examination Disruption Procedures 15 October 2003
Use of the Formal Examination Periods V-103 17 October 2012
Faculties and Schools Faculty of Graduate and Postdoctoral Studies Council Membership 1 July 2011
Membership in the Faculty of Graduate and Postdoctoral Studies 16 May 2007
Reviews of Administrative Units Discontinued and replaced by J-305
External Reviews of Academic Units J-305 27 September 2024
Voting Membership in Faculties 1 May 1997
Grades and Academic Standings Credit/D/Fail Standing 1 September 2012
Review of Assigned Standing V-104 19 April 2017
Joint Senate and Board Naming Policy GA6 7 July 2023
 
Organization of the University Research Centres and Research Institutes V-5 1 February 2024
  Establishment of the Council of Senates 16 November 2005
Establishment of a Faculty 21 April 1993
Establishment of New Departments and Schools 3 March 1965
Optional Transfer of Professional Graduate Programs from the Faculty of Graduate and Postdoctoral Studies to the Disciplinary Faculties 19 January 2005
Minimum Size of Departments, Schools, and Divisions 18 May 1994
Renaming of Academic Institutions 25 February 2004
Theological Colleges Affiliation 27 May 2020
Student Appeals Academic Standing Appeal Procedures
Disciplinary Appeal Procedures 1 July 2007

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