Admissions

Composition

Elected from Senate
9 Senators (including 2 student members and 1 convocation member)

Ex Officio
Chancellor
President
Registrar (voting, except in cases of Student Appeals)
An associate vice-president academic, as designated by the Academic Vice-President (voting)
Chair, Senate Curriculum Committee
Head of unit responsible for undergraduate admissions, as designated by the Registrar (voting, except in cases of Student Appeals)
One Assistant or Associate Dean from each Faculty (voting, except in cases of Student Appeals)

Quorum: 5 members who are members of Senate, except in the case of students appeals, where a quorum consists of 3 members who are also members of Senate.

Terms of Reference
  • To consider and review admissions and transfer policy. To review performance in relation to admissions and transfer policy, and to make recommendations to Senate. To consider and review University and faculty enrolments of new and continuing students (Senate minutes May 20, 1998), and to make recommendations to Senate. To review and approve the terms of affiliation relating to student mobility with other universities, colleges, or other institutions of learning, and to modify or terminate the affiliation, in accordance with the policy of the Council of Senates* (Senate minutes, May 17, 2023).
  • A quorum for student appeals consists of 3 members of the Committee who are also members of Senate;
    To examine and rule on applications for admission and transfer that are not clearly resolvable under the regulations governing admission; and to review and rule on appeals related to admission, re-admission, and transfer to the University:

    • Assistant or Associate Deans are to recuse themselves from the hearing of student appeals if the faculty decision under appeal is one of their own faculty.
    • Committee members who are not members of Senate are to recuse themselves from the hearing of student appeals. Decisions made on appeals brought before the Committee are reported to Senate for information on an annual basis.

*Under Section 38.2(4) of the University Act, the responsibility of considering affiliation agreements falls to the Council of Senates. The Senate Admissions Committee considers those agreements that the Council deems relevant to the Vancouver Campus.

Membership

Elected from Senate
Dr. Agnes d’Entremont
Kevin Doering (Vice-Chair)
Dr. Nancy Ford
Dr. Joanne Fox (Chair)
Dr. Ingrid Price
David Qi (Student)
Kyle Rogers (Student)
Mrs. Karen Smith
Vacancy (1)

Ex Officio
Chancellor
President
Dr. James Charbonneau, Associate Dean, Faculty of Science (voting, except in cases of Student Appeals)
Dr. Bhushan Gopaluni, Associate Vice-President Academic, as designated by the Academic Vice-President
Prof. Carol Jaeger, Associate Dean, Faculty of Applied Science (voting, except in cases of Student Appeals)
Dr. Zul Kanji, Faculty of Dentistry (voting, except in cases of Student Appeals)
Dr. Laurie McNeill, Faculty of Arts (voting, except in cases of Student Appeals)
Brendan Morey, Faculty of Graduate and Postdoctoral Studies (voting, except in cases of Student Appeals)
Dr. Rella Ng, Registrar (voting, except in cases of Student Appeals)
Dr. Marion Pearson, Faculty of Pharmaceutical Sciences (voting, except in cases of Student Appeals)
Dr. Catherine D. Rawn, Chair, Senate Curriculum Committee
Sam Saini, Head of unit responsible for undergraduate admissions, as designated by the Registrar (voting, except in cases of Student Appeals)
Elicia Salzberg, Faculty of Commerce and Business Administration (voting, except in cases of Student Appeals)
Dr. Shahin Shirzad, Faculty of Medicine (voting, except in cases of Student Appeals)
Dr. Zhaoming Xu, Faculty of Land and Food Systems (voting, except in cases of Student Appeals)
Vacancy, Faculty of Education (voting, except in cases of Student Appeals)
Vacancy, Faculty of Forestry (voting, except in cases of Student Appeals)
Vacancy, Peter A. Allard School of Law (voting, except in cases of Student Appeals)

Meeting Schedule
Date Time Location Minutes
Wednesday, 27 September 2023 10:00 am – 12:00 pm Zoom PDF
Wednesday, 25 October 2023 10:00 am – 12:00 pm Zoom PDF
Wednesday, 22 November 2023 10:00 am – 12:00 pm Zoom PDF
Wednesday, 24 January 2024 10:00 am – 12:00 pm Zoom PDF
Wednesday, 14 February 2024 10:00 am – 12:00 pm Zoom
Wednesday, 27 March 2024 10:00 am – 12:00 pm Zoom
Wednesday, 24 April 2024 10:00 am – 12:00 pm Zoom
Wednesday, 8 May 2024 10:00 am – 12:00 pm Zoom
Wednesday, 22 May 2024* 10:00 am – 12:00 pm Zoom
Wednesday, 12 June 2024* 10:00 am – 12:00 pm Zoom
Wednesday, 26 June 2024* 10:00 am – 12:00 pm Zoom
Wednesday, 10 July 2024* 10:00 am – 12:00 pm Zoom
Wednesday, 24 July 2024* 10:00 am – 12:00 pm Zoom
Wednesday, 7 August 2024* 10:00 am – 12:00 pm Zoom
Wednesday, 21 August 2024* 10:00 am – 12:00 pm Zoom
Wednesday, 28 August 2024* 10:00 am – 12:00 pm Zoom
Wednesday, 4 September 2024* 10:00 am – 12:00 pm Zoom
Wednesday, 11 September 2024* 10:00 am – 12:00 pm Zoom

* Senators only for consideration of admission appeals.

Minutes from Previous Meetings

Date Time Location Minutes
Wednesday, 7 September 2022* 10:00 am – 12:00 pm Zoom Appeals Only – PDF
Wednesday, 21 September 2022 10:00 am – 12:00 pm Zoom PDF
Wednesday, 12 October 2022 10:00 am – 12:00 pm Zoom PDF
Wednesday, 9 November 2022 10:00 am – 12:00 pm Zoom Cancelled
Thursday, 1 December 2022 10:00 am – 12:00 pm Zoom PDF
Wednesday, 11 January 2023 10:00 am – 12:00 pm Zoom PDF
Wednesday, 8 February 2023 10:00 am – 12:00 pm Zoom PDF
Wednesday, 8 March 2023 10:00 am – 12:00 pm Zoom PDF
Wednesday, 12 April 2023 10:00 am – 12:00 pm Zoom PDF
Wednesday, 26 April 2023 10:00 am – 12:00 pm Zoom PDF
Wednesday, 10 May 2023* 10:00 am – 12:00 pm Zoom Appeals Only – PDF
Wednesday, 31 May 2023* 10:00 am – 12:00 pm Zoom Appeals Only – PDF
Wednesday, 14 June 2023* 10:00 am – 12:00 pm Zoom Appeals Only – PDF
Wednesday, 28 June 2023* 10:00 am – 12:00 pm Zoom Appeals Only – PDF
Wednesday, 12 July 2023* 10:00 am – 12:00 pm Zoom Appeals Only – PDF
Wednesday, 26 July 2023 10:00 am – 12:00 pm Zoom PDF
Wednesday, 9 August 2023* 10:00 am – 12:00 pm Zoom Appeals Only – PDF
Wednesday, 23 August 2023* 10:00 am – 12:00 pm Zoom Appeals Only – PDF
Friday, 1 September 2023* 10:00 – 11:30 am Zoom Appeals Only – PDF
Monday, 18 September 2023* 4:00 – 5:00 pm Zoom Appeals Only – PDF

* Senators only for consideration of admission appeals.

For meeting minutes prior to September 2022, please contact vancouver.senate@ubc.ca.

Admissions Appeal Form
Admissions Revocation Appeal Form