Policy Abstracts

Preamble

The policies of Senate are found in several places: here among these abstracts (of policies from 2005 onwards), in the Academic Calendar, in the records of the minutes of Senate meetings and on the UBC Vancouver Senate Policy Abstract page. As noted below in University Counsel: Status of Policy as Approved by the University Senate,

“The University Counsel confirmed that the status of policy approved by, and precedents established by, the Vancouver Senate prior to the creation of UBC Okanagan and the Vancouver and Okanagan Senates, would, by default, apply to the entire University, and therefore to the Okanagan Senate.

The Okanagan Senate has been established and is now able to pass its own motions that modify or reverse any academic policies or precedents insofar as they apply to UBC Okanagan.”

A project has been undertaken to codify policies according to a consistent template. Where the policies below are numbered, these policies have been codified. Other policies are included here for quick reference. The list presented is by no means exhaustive. Should you have any questions concerning Senate policies, please contact okanagan.senate@ubc.ca.

The policies of the Board of Governors can be found here.

Category Title Policy Number Effective Date
Academic Units External Reviews of Academic Units J-305 27 September 2024
Faculty Councils O-2 28 March 2012
Governance of the College of Graduate Studies O-4 1 July 2020
Research Centres & Research Institutes O-5 1 September 2020
Graduate Student Supervision and Membership in the College of Graduate Studies  O-9 Discontinued and replaced by O-9.2
Graduate Student Supervision and Membership in the College of Graduate Studies O-9.2 1 January 2022
 
Administration and Personnel Emeritus Status O-250 20 May 2021
 
Admissions Secondary School Grade Adjustments for Undergraduate Admission to the University J-50 17 December 2009
Admission Based on Interim Grades for Applicants following Canadian Extra-Provincial Curricula with Procedures J-51 Discontinued and replaced by J-51.1
Admission Based on Interim Grades for Applicants following Canadian Extra-Provincial Curricula and Procedures J-51 Discontinued and replaced by J-51.1
Admission Based on Interim Grades for Applicants following Canadian Extra-Provincial Curricula J-51.1 17 May 2018
Admission for Secondary School Applicants following the BC/Yukon Curriculum with Procedures J-52.1 Discontinued and replaced by J-52.2
Admission for Secondary School Applicants following the BC/Yukon Curriculum and Procedures J-52.1 Discontinued and replaced by J-52.2
Admission for Secondary School Applicants following the BC/Yukon Curriculum J-52.2 17 May 2018
Course Specific Minima for Secondary School Applicants and Procedures J-53 Discontinued and replaced by J-53.1
Course-Specific Minima for Secondary School Applicants J-53.1 17 May 2018
Admission for British Columbia Youth in Care J-54 25 February 2016
Third-Party Recruitment Agreements  J-55 27 October 2016
Broad-Based Admission O-50 28 March 2012
 
Awards Student Awards O-200 1 September 2019
 
Examinations Student Conduct during Examinations J-101 25 April 2012
Examination Hardships and Clashes J-102 Discontinued and replaced by O-102
Examination Hardships and Clashes O-102 1 September 2021
Term and Formal Examination Scheduling O-125 Discontinued and replaced by O-125.2
Term and Formal Examination Scheduling O-125.2 1 September 2021
 
Joint Senate and Board  Naming Policy GA6 7 July 2023
 
Student Academics Review of Assigned Standing in a Course O-100 27 October 2010
Diploma Programs O-127 Discontinued and replaced by O-127.2
Diploma Programs O-127.2 1 September 2024
Academic-Credit Certificate Programs O-128 Discontinued and replaced by O-128.2
Academic Credit Certificate Programs O-128.2 1 September 2024
Non-Credit Credentials O-129 Discontinued and replaced by O-129.2
Non-Credit Credentials O-129.2 1 September 2024
Content and Distribution of Course Syllabi O-130 1 May 2024
Digital Assessment Tools O-131 Discontinued and replaced by O-131.2
Digital Assessment Tools O-131.2 1 September 2021
Academic Concession O-135 1 September 2022
Academic Accommodation for all Students’ Religious Observances and for the Cultural Observances of First Nations, Métis, and Inuit Students ***Note: J-136 succeeds UBC Policy 65: Religious Holidays to provide accommodations for students in these circumstances.*** J-136 1 September 2020
Academic Standing O-300.1 19 December 2013
Advancement Regulations O-304 19 December 2013
Personal Suitability for the Social Work Profession (Okanagan) 23 November 2011
Senate Policy on Academic Concession Discontinued and replaced by O-135
 
University Composition and Membership of Senate 5 December 2005
Establishment of the Council of Senates 5 December 2005
Format, Development & Administration of Senate Policies and Procedures O-1 25 November 2009
System-Wide Academic Policy Development 21 March 2006
University Counsel: Status of Policy as Approved by the University Senate