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Policy abstracts

Preamble

The policies of Senate are found in several places: here among these abstracts (of policies from 2005 onwards), in the Academic Calendar, in the records of the minutes of Senate meetings and on the UBC Vancouver Senate Policy Abstract webpage. As noted below in University Counsel: Status of Policy as Approved by the University Senate,

"The University Counsel confirmed that the status of policy approved by, and precedents established by, the Vancouver Senate prior to the creation of UBC Okanagan and the Vancouver and Okanagan Senates, would, by default, apply to the entire University, and therefore to the Okanagan Senate.

The Okanagan Senate has been established and is now able to pass its own motions that modify or reverse any academic policies or precedents insofar as they apply to UBC Okanagan."

A project has been undertaken to codify policies according to a consistent template. Where the policies below are numbered, these policies have been codified. Other policies are included here for quick reference. The list presented is by no means exhaustive. Should you have any questions concerning Senate policies, please contact the Office of the Senate.

The policies of the Board of Governors can be found here

Senate Policy Abstracts:

Category Title Policy number Effective date
Admissions

Secondary School Grade Adjustments for Undergraduate Admission to the University

J-50 17 Dec. 2009
  Admission Based on Interim Grades for Applicants following Canadian Extra-Provincial Curricula with procedures J-51 Discontinued and replaced by J-51.1
 

Admission Based on Interim Grades for Applicants following Canadian Extra-Provincial Curricula and Procedures

J-51 Discontinued and replaced by J-51.1
  Admission Based on Interim Grades for Applicants following Canadian Extra-Provincial Curricula J-51.1 17 May 2018
  Admission for Secondary School Applicants following the BC/Yukon Curriculum  with procedures J-52.1 Discontinued and replaced by J-52.2
 

Admission for Secondary School Applicants following the BC/Yukon Curriculum and Procedures

J-52.1 Discontinued and replaced by J-52.2
  Admission for Secondary School Applicants following the BC/Yukon Curriculum J-52.2 17 May 2018
 

Course-specific Minima for Secondary School Applicants and Procedures

J-53 Discontinued and replaced by J-53.1
  Course-specific Minima for Secondary School Applicants J-53.1 17 May 2018
 

Admission for British Columbia Youth in Care

J-54 25 Feb. 2016
  Third-party Recruitment Agreements  J-55 27 Oct. 2016
 

Broad-Based Admission

O-50 28 Mar. 2012
Awards Student Awards O-200 1 Sept. 2019
Examinations Student Conduct during Examinations J-101 25 Apr. 2012
  Examination Hardships and Clashes J-102 25 Apr. 2012
  Examination Hardships and Clashes O-102 1 Sep. 2021
  Term and Formal Examination Scheduling O-125 1 Sep. 2020
  Term and Formal Examination Scheduling O-125.2 1 Sep. 2021
University Format, Development, and Administration of Senate Policies and Procedures O-1 25 Nov. 2009
Academic Units Faculty Councils O-2 28 Mar. 2012
  Governance of the College of Graduate Studies  O-4 1 Jul. 2020
  Research Centres & Research Institutes O-5 1 Sep. 2020
  Graduate Student Supervision and Membership in the College of Graduate Studies O-9 1 Jan. 2019
  Graduate Student Supervision and Membership in the College of Graduate Studies O-9.2 1 Jan. 2022
Administration and Personnel Emeritus Status O-250 20 May 2021
Student Academics Review of Assigned Standing in a Course O-100 27 Oct. 2010
  Diploma Programs O-127 17 May 2018
  Academic-Credit Certificate Programs O-128 17 May 2018
  Non-Credit Credentials O-129 13 Dec. 2018 
 

Digital Assessment Tools

O-131 24 Jul. 2020
 

Digital Assessment Tools

O-131.2 1 Sep. 2021
  Academic Accommodation for all Students' Religious Observances and for the Cultural Observances of First Nations, Métis, and Inuit Students ***Note: J-136 succeeds UBC Policy 65: Religious Holidays to provide accommodations for students in these circumstances.***  J-136 1 Sep. 2020
  Academic Standing O-300.1 19 Dec. 2013
  Advancement Regulations

O-304

19 Dec. 2013
 

Personal Suitability for the Social Work Profession (Okanagan)

  23 Nov. 2011
  Senate Policy on Academic Concession   25 Nov. 2009
University Composition and Membership of Senate   05 Dec. 2005
  Establishment of the Council of Senates   05 Dec. 2005
  System-Wide Academic Policy Development   21 Mar. 2006
 

University Counsel: Status of Policy as Approved by the University Senate

  05 Dec. 2005

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Email:
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