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Bridging Solution for Expedited Modifications

To support the University community in making rapid modifications to courses and program requirements to address issues that affect system functionality and utility for students, the Office of the Senate and IRP Student have created a temporary, expedited process to permit curriculum change in a flexible and responsive manner.

Where systemic issues have been identified, such as equivalencies on courses rather than credit exclusions, or UBCV program requirements that do not include accepted UBCO course options, users are encouraged to submit a Service Now ticket to IRP Student with the following conditions and understandings:

  1. All requested changes must include sign-off from the Faculty’s Curriculum Committee Chair or equivalent, as deemed appropriate by the Faculty.
    1. The list of Approvers is subject to review by the Office of the Senate.
  2. The requested changes can only be modifications of existing courses or program requirements necessary in order to enable system functionality.
    1. Any requests that appear to be outside these criteria will be referred to the Office of the Senate for clarification and approval.
    2. Those not approved will need to be submitted as Category 2 proposals via normal curriculum approval processes. Modifications to the system for these requests will not be made until such proposals have been approved by Senate.
  3. Modifications will be made in Workday (to courses, Academic Progress Reports, etc.) upon receipt of the request, complete with Approver support and submitted in the form of a Service Now ticket on the condition that a Faculty-approved Category 2 proposal supporting that change also be submitted to Senate and Curriculum Services via the normal curriculum process no later than August 31, 2024.
    1. If the supporting Category 2 proposal is not received by the deadline, the modifications will be removed from Workday.

If you are not clear on which unit should submit the change, please submit a Service Now ticket outlining the desired change or contact Senate.IRP@ubc.ca for advice. Please also watch https://confluence.it.ubc.ca/display/IRPTCM/Academic+Requirements+Configuration+Updates for updates as this ad-hoc process continues to develop and improve.