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Meetings and agendas

Material for Senate meetings should be sent to the Senate Office by email to christopher.eaton@ubc.ca at least two days prior to an Agenda Committee meeting. Please note that some material may need to be considered by a committee of Senate prior to consideration by Senate as a whole, and thus not all items may be placed directly before the Senate.

2020/2021 Senate

Meetings (6:00-8:30 pm) Agenda Materials Guest URL
Wednesday September 16, 2020 PDF PDF https://ubc.zoom.us/j/63193885131
Wednesday October 21, 2020 PDF PDF https://ubc.zoom.us/j/69450591072
Wednesday November 18, 2020 PDF PDF https://www.facebook.com/105102038091763/live/
Wednesday December 16, 2020      
Wednesday January 20, 2021      
Wednesday February 10, 2021      
Wednesday March 17, 2021      
Wednesday April 14, 2021      
Wednesday May 12, 2021      

Senate meetings are held via videoconferencing. Observers should follow the guest URL above to observe the meeting; senators have been sent a seperate URL to faciliate participation and voting. 

Prior to March 2020, most Senate meetings and agenda items were open to the public as observers. Senate meetings were held in Room 182, Irving K. Barber Learning Centre, 1961 East Mall.

Agenda Committee 

Date Time Location Minutes
Friday, September 4, 2020 12:00pm-1:00pm  Via Videoconferencing  
Friday, October 9, 2020 12:00pm-1:00pm  Via Videoconferencing  
Friday, November 6, 2020 12:00pm-1:00pm Via Videoconferencing  
Friday, December 4, 2020 12:00pm-1:00pm  Via Videoconferencing  
Friday, January 8, 2021 12:00pm-1:00pm  Via Videoconferencing  
Friday, January 29, 2021 12:00pm-1:00pm  Via Videoconferencing  
Friday, March 5, 2021 12:00pm-1:00pm Via Videoconferencing  
Friday, April 2, 2021 12:00pm-1:00pm  Via Videoconferencing  
Friday, April 30, 2021 12:00pm-1:00pm  Via Videoconferencing  

Agenda Committee meetings are held in Room 2001, Brock Hall, 1874 East Mall unless otherwise noted.

Senate Agenda Committee meetings are limited to members of the Committee and other senators as observers except if a matter is considered in camera. Senators who are not members of the Committee should contact the Senate office for an invitation.

Email Consent

The following motion(s) is/are presently being considered via Senate's email consent mechanism:

That Senate suspend Sections 4 and 8 of Policy V-125 for Term 2 of the 2020 Winter Session so as to allow changes to start date of term and the examination schedule and to allow faculties to vary from those dates as set out below; and 


Except where the Dean of the responsible Faculty determines that the current start date of 4 January 2021 for a course or other activity must be used to comply with accreditation or other sound academic requirements (including arrangements with third parties), the proposed dates below be set as the term dates for Term 2 of the 2020 Winter Session:


Term 2
(January – April, 2021)

Start: Monday, January 11

Midterm Break: February 15 – 19

Finish: Wednesday, April 14

Teaching Days: 61

Exams Start: Sunday, April 18

Exams Finish: Tuesday, April 29

(Due 1 pm, 4 December 2020)

That Senate directs the Faculties to normally grant formal withdrawal (W) standing upon the request of a student for a course or courses taken in Term 1 of the 2020 Winter Session, provided such a request is made on or before 4 December 2020.  (Due 10 am, 3 December 2020).


A place of mind, The University of British Columbia

Vancouver Senate
2016-1874 East Mall
Vancouver, BC V6T 1Z1
Tel: 604.827.4143
Okanagan Senate Secretariat
UNC 322, 3333 University Way
Kelowna, BC V1V 1V7
Tel: 250.807.9619

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