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Voting Membership in Faculties

Senate approved the following guidelines for membership in a faculty in May 1977 on the recommendation of the ad hoc Senate Committee on the Implementation of the Universities Act of 1974.

To provide uniform representation of teaching staff on each faculty, Senate has defined membership of a faculty, other than the Faculty of Graduate and Postdoctoral Studies, as follows:

  1. The Dean of the Faculty
  2. The President or his nominee
  3. The Dean of the Faculty of Graduate and Postdoctoral Studies
  4. The University Librarian
  5. All full-time: Lecturers, Instructors, Assistant Professors, Associate Professors and Professors provided for in the budget of the Faculty or School
  6. Such other members of the teaching or administrative staffs of the Faculty or University as the Faculty shall appoint in conformity with rules determined by the Faculty and approved by the Senate.
  7. Student representatives

(Membership in the Faculty of Graduate and Postdoctoral Studies required no amendment since it already included (a), (b), (d) and all full-time Professors, Associate Professors and Assistant Professors teaching graduate courses or supervising graduate theses, and all Instructors and Lecturers actively engaged in the supervision of graduate studies. It also included the Assistant and Associates Deans of the Faculty of Graduate and Postdoctoral Studies and student representatives.)

This recommendation involved two changes. A resolution of Senate passed December 18, 1963, defined membership of a faculty as full-time professors, associate professors and assistant professors, provided for in the budget of the faculty, and provided for such other persons as the faculty shall appoint in conformity with the rules determined by faculty and approved by the Senate.

The Changes involved the addition of the full-time lecturers and instructors and the restriction of such other persons to such other members of the teaching and administrative staffs. These recommendations are based on the revised Universities Act (1974). The recommendations have been circulated to the faculties with the request that they define category (f). Attached are the revised membership lists for each faculty, based on the responses to the circular mailed to them in January of last year.

The faculties were also asked to list those persons who are not members of the teaching and administrative staffs who could be invited to their meetings but who, under the new Act, would be unable to have voting privileges.

This information is for quick reference. For the full text of the Minutes of Senate, which include the motions and discussion, please see the Minutes Archive.

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